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Old World Meets Outer Space – Audrey & Greg’s Beautiful Vintage Wedding Invitations

Handmade paper, elaborate flourished calligraphy, wax seals and velvet. This was the recipe for Audrey and Greg’s vintage wedding invitations for their fall wedding in San Antonio, Texas. For me as a calligrapher and wedding invitation designer, it had everything I love. From the texture of the handmade paper to the vintage postage stamps on the outside of the envelopes.

Audrey and Greg sharing a drink photo by Philip Thomas Photography

Inspiration

I met with Audrey and Greg back in May of 2021, when we discussed their (part) destination wedding at Club Giraud. Audrey and Greg met in Alabama, at work – they both work at NASA. The aerospace engineering runs in the family, as Audrey’s grandfather worked on the Apollo 8 project! We knew we wanted to incorporate the space aspect of their lives in their wedding stationery, as it was not just the way they met, but also is a big passion outside of work for both. As the wedding was at Club Giraud, the distinct French influence of the building was a huge point of inspiration. This inspired the overall old world feel for the wedding. Audrey is also a very tactile person, who loves different textures, so this played a huge part in their wedding invitation design process as well.

Vintage Invitation Suite by CalliRosa in San Antonio Texas with Handmade Paper and Wax Seal photo by Philip Thomas Photography

Vintage Wedding Invitations

Audrey and Greg’s wedding invitations started at the paper choice – handmade paper a must! The invitation card and RSVP card were printed on an ivory handmade paper – which refers to the vintage feel of the wedding. To create some contrast, we printed the Details card on a light grey paper, matching the outer envelope. For the envelope liner, we used a gold speckled handmade paper by Pressed Paper, reminiscent of stars.

For the design, we used a font reminiscent of Baskerville – a popular font created in 1757. This contributed to the vintage wedding invitation feel. The calligraphy we wrote by hand first, and then digitized it to incorporate it into the design. The flourishes contribute to that old world feel that we were going after for these invitations. Audrey & Greg’s names we printed in burgundy for a pop of color.

Vintage Invitations by CalliRosa in San Antonio Texas with Dusty Rose Velvet Ribbon and Wax Seal photo by Philip Thomas Photography

Envelopes and Embellishments

For the envelopes, we opted for an inner/outer envelope combination, to add to the elegant and formal feel. For the inner envelope, we used a burgundy envelope, with the handmade paper envelope liner. On the envelope we printed a loose floral wreath with “you are invited” in calligraphy. This to emphasize the personal and intimate nature of this wedding. For the RSVP envelope, Audrey and Greg didn’t want to design something beautiful, which would then return to them in a multitude when the RSVP envelopes would come back. Instead, the RSVP envelope was decorative – with the same floral wreath and calligraphy. It held the RSVP card (digital RSVP) and the Rehearsal Dinner invitation. For the outer envelope, we printed the address in a calligraphy font similar to my own calligraphy, and used a collection of vintage space-related postage. This included a vintage Apollo 8 stamp issued by USPS in 1968 – in commemmoration of Audrey’s grandfather, who worked on the actual Apollo 8 project. 

To keep the invitation components together, we added a wide dusty rose velvet ribbon with unfinished edges, referencing one of the supporting wedding colors. In the middle we added an antique gold oval wax seal, creating more visual interest. For the design of the custom wax seal, we referenced the floral wreath from the envelopes, and combined it with a flourished capital C in calligraphy – signifying their married last name.

Acrylic Signage by CalliRosa photo by Philip Thomas Photography

Day Of Items

Signage

Audrey collected a set of mismatched vintage frames over the year before her wedding day. We used these frames to house various acrylic signs, like the welcome sign. Audrey also placed space-related love quotes all over the venue. This added to the subtle space theme around the wedding day. The signs were written in the same style as the calligraphy in the vintage wedding invitations. Audrey and Greg also placed a telescope out in the outdoor area, for the guests to gaze at the stars, like the couple loves to do.

Leather Tag Escort Card Display with Calligraphy by CalliRosa in San Antonio TX photo by Philip Thomas Photography

Escort Card Display

For the escort cards, we created leather tags with the guests’ names in calligraphy. Attached to the tags was a burgundy cardstock table tag with the designated table number. The leather tag serves as a tangible memento to the special day, without being “branded” with the wedding date, or Audrey and Greg’s names – making it more likely guests will keep and use them after the day has ended. We made use of the shutters in Club Giraud to display them. The table tags were hooked behind the shutters, resulting in the escort cards with the names hanging in front.

Leather Table Number by CalliRosa in San Antonio TX photo by Philip Thomas Photography

Leather Table Numbers with Aerospace Illustrations

On the table we used the leather in a different way – tented leather table numbers. Audrey and Greg had seen these used at a different CalliRosa event, and had fallen in love with them. We changed the composition of the design, and added 4 different illustrations of aerospace-related inventions. We added the table number, written out in calligraphy, underneath the illustration. The whole design was burned in the leather, making it permanent and creating a brown-burgundy outline of the illustrations etched in the leather.

Handmade Paper Menus with Calligraphy by CalliRosa in San Antonio TX photo by Philip Thomas Photography

Vintage Invitation inspired Menus

We continued the use of ivory handmade paper in the menus, and drew inspiration from the vintage wedding invitations. Audrey and Greg were eager to show their guests their gratitude for spending their special day with them, so we added handwritten calligraphy at the top of each menu. We had about 5 to 6 different versions of the menu, as there were quite a few dietary restrictions. This also helped the serving staff recognize who chose which meal.

Final thoughts

Looking back on this wedding, it was one of the absolute highlights of 2021 for me. Audrey and Greg were amazing to work with. They fully trusted me to implement their vision, and add to it in out-of-the-box ways. The end result is a beautiful balance between old world vintage, and subtle references to the couple’s love story and shared interests.

Vendors

Venue: Club Giraud
Wedding Planner: Robin with Wedding Planners LLC
Catering: In-house Club Giraud
Hair: Melody Edens Salon
Makeup: Johanna at Makeup Mavens
Florist: Eden’s Echo
String Quartet: String Music
Calligrapher and Invitations: Callirosa
Photography: Philip Thomas Photography
Second shooter: Christian Margain
DJ: Cutting Edge Edge Entertainment
Rentals: Peerless Events

About the Author Charlotte with CalliRosa

About the Author

Charlotte Rosales is a calligrapher and wedding invitation designer in San Antonio, Texas. In her studio, CalliRosa, she creates everything from custom invitations, to place cards, envelope calligraphy and wedding signs. Charlotte serves the greater Texas area: Dallas, Houston, Austin, San Antonio, the Texas Hill Country and everything in between. Learn more about Charlotte and CalliRosa here!

Photos by Philip Thomas Photography

Enjoy some more pictures of this wedding below:

Audrey getting ready photo by Philip Thomas Photography
Audrey and her bridesmaids getting ready photo by Philip Thomas Photography
Leather Table Number With Space Illustration by CalliRosa photo by Philip Thomas Photography
Audrey and her bridesmaids photo by Philip Thomas Photography
Greg and his groomsmen photo by Philip Thomas Photography
Audrey and Greg photo by Philip Thomas Photography
Club Giraud Ceremony Spot photo by Philip Thomas Photography
First Kiss Audrey and Greg photo by Philip Thomas Photography
Audrey and Greg and Family photo by Philip Thomas Photography
Audrey photo by Philip Thomas Photography
Leather Tag Escort Card Display with Calligraphy by CalliRosa in San Antonio TX
Handmade Paper Menus with Calligraphy by CalliRosa photo by Philip Thomas Photography
Leather Table Number With Space Illustration by CalliRosa by Philip Thomas Photography
Old World Meets Outer Space Audrey Greg Vintage Invitations By CalliRosa 6
Handmade Paper Menu with Calligraphy by CalliRosa photo by Philip Thomas Photography
Handmade Paper Menu with Calligraphy by CalliRosa photo by Philip Thomas Photography
Acrylic Welcome Sign by CalliRosa photo by Philip Thomas Photography
Blooms by Edens Echo photo by Philip Thomas Photography
Acrylic Signage by CalliRosa photo by Philip Thomas Photography
Gazing At The Stars photo by Philip Thomas Photography
Cake Cutting photo by Philip Thomas Photography
Audrey and Greg First Dance photo by Philip Thomas Photography
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2021 Postage Rates Increase For USPS First Class Mail

Brides, grooms and all snail mail lovers – attention! As per August 29, 2021, the USPS postage rate has increased – again! This means you need to be extra careful with how much postage you put on your priceless invitations – otherwise you run the risk of them being returned to you! Before you grab your calculators and start panicking, read this article. Afterwards,  you will be all up to date and ready to send your next piece of mail. While this article mostly addresses issues with the mailing of wedding invitations, you can use this article for any letter.

Which postage rates changed?

In a word: most of them. A 1oz Forever stamp has gone up 3ct – from $0.55 to $0.58. Every extra ounce after that is an extra $0.20 – which has stayed the same from beginning 2021. The biggest change, in my opinion, is the change in the non-machinable surcharge, going up from $0.20 to $0.30. This is the extra fee you pay for square envelopes, rigid envelopes (that cannot bend) and envelopes that have an uneven thickness. This can be caused by wax seals (my favorite!), clasps or buttons, or bows. In other words – all the fun accessories we add to invitations!

Below I have created a small overview of relevant rates before August 29th and after:

Postage Type

  • Forever 1oz Stamp (First Class Mail)
  • Forever 2oz Stamp
  • Additional ounce
  • Non-machinable surcharge
  • Postcard
  • International (1oz)

Jan 2021

  • $0.55
  • $0.75
  • $0.20
  • $0.20
  • $0.36
  • $1.20

Aug 29 2021

  • $0.58
  • $0.78
  • $0.20
  • $0.30
  • $0.40
  • $1.30
August 2021 USPS Postage Rates Blog by CalliRosa in San Antonio Texas

How to know how much postage you need?

If you are anything like me before I started my invitation and calligraphy business, the rates above don’t mean much to you. I will be the first to put up my hand and tell you – sometimes the postage rates don’t make any sense! Not to mention – all post offices are different. You can take a piece of mail to three different branches and each give you three different answers! This makes it hard to figure out how much postage you actually need to put on your wedding invitations (or letter). While this is not fully fool-proof, the questions below will help you figure out how much postage you need.

How much does it weigh?

Knowing how much your piece of mail weighs is the first step to figuring out how much postage you need. Postage rates are up to a specific weight – so anything under 1 ounce falls under the Forever 1oz rate. Anything between 1oz and under 2oz falls under the Forever 2oz rate. You get the point.

What does it look like?

Shape

Most wedding invitations are 5″x7″ in dimensions. This means that the envelope around it is 5.25″x7.25″. To be eligible for first class mail, your envelope has to be between the measurements of 3.5″x5″ and 6.125″x11.5″. It also cannot be thicker than 1/4″. Anything thicker than 1/4″ rates like a package with costs starting around $3. Square envelopes (a popular measurement is 6.5″ square) automatically are non-machinable and get the above surcharge.

August 2021 USPS Postage Rates Blog by CalliRosa in San Antonio Texas

Flat, but bendable

The second thing to keep in mind: is there is anything that prevents your envelope from being completely flat? Do you have a wax seal (either on the inside or outside), or maybe a ribbon that is tied around the invitation? All of these result in a one-way ticket to non-machinable town.

Your piece of mail also has to be able to bend – it cannot be completely rigid. If you have an acrylic invitation for example, you will need to add a non-machinable charge for this. 

Check with a post office (or two!)

Now that you have a good idea of what your rate is most likely going to be, it is time to take your invitation to the post office to double check! USPS workers can check your invitation for you. They can make an informed recommendation on how much postage you should put on the envelope. Like I mentioned before though – USPS is notorious for giving different advice in different branches, and they are definitely not consistent across the board! So if you want to make sure you are putting the right amount on them – the best thing you can do is take it to 2 or 3 different post offices and compare rates. Do they all agree with your calculations? Perfect! You are 99% sure that it is the right rate.

If they give you different rates, politely ask them to explain their reason for the rate, and how you got to yours. This usually will inform you on something you might not have thought of, or where you went wrong in your calculations. When actually mailing out your invitations, go back to the branch that gave you the rate you ended up trusting the most.

August 2021 USPS Postage Rates Blog by CalliRosa in San Antonio Texas

Vintage Postage vs Forever Stamps

Believe it or not – postage stamps are valid indefinitely! This means you can use stamps from 1950, and they still are a valid way to mail your letter or wedding invitations! Vintage stamps usually have a monetary value printed on them, letting you know what they are worth. More recent issued stamps are usually marked with a “Forever USA” – meaning that their value is tied to the rate at which they are sold for at any point in time. You can use as many stamps as you like on your piece of mail. As long as the stamps add up to the correct postage amount, they can be used to mail your letter! You can even combine Forever stamps with vintage postage – so go nuts!

Vintage postage (meaning any stamps that are not standard issue on USPS.com) can be a great way to add personality to your piece of mail. Take for instance my couple, Audrey and Greg, who share a passion for everything space-related. Their wedding invitations featured (amongst others) Apollo 8 stamps, constellations and solar imagings. How cool! 

Vintage postage can also be used to keep the color theme of  postage consistent with the rest of the invitation. Your invitation design does not end at the invitation itself.  A colored envelope with pretty stamps will let your guests know there is some truly important stuff in this envelope. It is also just another area where you can let your creativity go wild – by adding calligraphy, flourishes, or a wax seal to close the flap! 

August 2021 USPS Postage Rates Blog by CalliRosa in San Antonio Texas

General tips for applying postage and mailing invitations

When in doubt - add extra postage

Trust me – it is better to be safe than sorry! While the mail sorters might let one envelope with insufficient postage slip through the cracks, chances of them doing that for 50-100 at the same time are slim to none. If after the steps above, you are still not 100% sure about the correct postage amount, go with the higher rate. This will ensure your mail will make it to its final destination. Besides, in the grand scheme of all things wedding, those 20 cents extra per envelope won’t break the bank. For 100 envelopes, this comes to an extra $20 in postage. For me, that is worth the peace of mind – especially when sending out some of the most important letters of your life!

Order your postage in time - or go on the hunt!

As with all things wedding: don’t wait til the last minute! When you order from USPS.com, keep in mind this isn’t Amazon! USPS stamp orders usually arrive within 1-2 weeks. I usually receive my order within a week, but sometimes it does take longer to make its way through the postal system! Order your postage alongside your invitations so you will get both around the same time.

Most of the stamps you find on the USPS website, are available in your local post office. Ask a postal worker what stamps they have for weddings, and usually they are more than happy to show you their current selection. Sometimes they won’t have enough of one particular stamp – in that case, you might have to go to a few different post offices to get your needed number of stamps!

For vintage postage, you should plan even further in advance. Etsy is a great place to find vintage postage – some of my favorite storefronts for this are LittlePostageHouse, byEricaLeigh, VintagePostageShop and others. These sellers will sometimes even sell curated sets – ready for you to apply to your pretty envelopes! Just make sure it adds up to the right amount of postage. 

Protect your envelope

If you are planning to put wax seals on the envelope – make sure they are properly protected. The USPS mailing process is no friend to envelopes, and wax seals (or other accessories) may be ripped off while it makes its way through the postal system. While non-machinable would suggest envelopes only get handled by workers, this usually only goes for the first post office it encounters – from there it generally goes through the system as per usual. 

I recommend using a double envelope method (inner and outer envelope) when using wax seals. You can also get a clear sleeve for your envelope, which will protect the envelope without compromising on the design. If using the sleeve, make sure you stick the postage on the clear sleeve itself so that the postage can still be canceled! 

August 2021 USPS Postage Rates Blog by CalliRosa in San Antonio Texas

Don't forget the RSVP envelope!

If you are asking your guests to return their RSVP card to you in an RSVP envelope, it is customary to pre-stamp the envelope for their convenience. RSVP envelopes generally have little more in them than the RSVP card, so generally speaking a 1oz Forever stamp should do the trick for this! 

If you would like to avoid the cost of this extra postage, opt for a digital collection of your RSVPs. Most wedding websites such as The Knot have this feature built in, and you can keep all your RSVP information in one place. 

Mail will still get lost

No matter how well you plan, the sad reality is that in spite off all the careful planning, mail will still sometimes get lost. It is very normal for 1-2% of your envelopes to get lost. So make sure you have 2-3 extra invitations on hand, in case you need to resend one that didn’t make it to its final destination!

August 2021 USPS Postage Rates Blog by CalliRosa in San Antonio Texas

About the Author

Charlotte Rosales is a calligrapher and wedding invitation designer in San Antonio, Texas. In her studio, CalliRosa, she creates everything from custom invitations, to place cards, envelope calligraphy and wedding signs. Charlotte serves the greater Texas area: Dallas, Houston, Austin, San Antonio, the Texas Hill Country and everything in between. Learn more about Charlotte and CalliRosa here!

Photos by (in order of appearance): Kaitlin Rodgers, Anna Kay, Grace Rios, Under The Sun, Anna Kay, Gaby Deimeke, and Ema Reide. 

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Seating Arrangement Or Not? Etiquette 101

Today in our etiquette series we are looking at one of the most dreaded tasks of wedding planning: a seating arrangement. At this point, you have already spent hours tracking down those last few RSVPs. The last thing you want to do is spend another handful of hours shuffling around pieces of paper on a floorplan. Today we are looking if you even need a seating arrangement. I will also show you how you can make one without spending a lot of time on it, and how to best deliver it to your calligrapher (aka me :)!) to ensure your seating chart comes out perfectly.

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Etiquette 101 – Addressing Your Wedding Invitation Envelopes

You booked your venue, you have your caterer, photographer. Your invitations are designed, locked in and ordered. Now it is time to address those pesky envelopes to your uncle and aunt, who is a doctor, and your single mom friend who you invite to come with her kids ánd a date. How do you address their envelopes? Is there a correct way? I will help you navigate the tricky addressing situations today in our wedding etiquette series.

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Charlotte Rosales is a calligrapher and wedding stationer in San Antonio Texas. Her studio, CalliRosa, creates everything from custom invitations, to placecards, envelope calligraphy and wedding signs. Charlotte serves the San Antonio, Boerne, Fredericksburg, Spring Branch, New Braunfels, and Texas Hill Country area. Learn more about Charlotte and CalliRosa here!

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